Workflow · Closing out

Wheels down to invoice paid.

Expenses reconcile against services already booked. Invoices generate from actual flight logs. SIFL computes automatically for personal trips. Owners see what they earned and what they owed.

01 — Owner statements

Revenue, expenses, and SIFL — separated.

Charter revenue separated from owner personal-use SIFL value separated from management fees. Owners log in to their portal and audit it themselves. Your CFO doesn't compute SIFL on a calculator every April.

January · N629RM

Issued

Charter revenue $127,400

SIFL value · personal use $1,180

Expenses −$5,210

Management fee −$15,000

Net to owner $108,370

02 — Expense bridge

Booked → confirmed → drafted.

Book a crew hotel through FlightBridge. FlightBridge confirms with a price. The draft expense lands on the trip — categorized, vendor-tagged, audit-ready.

Booked — Hilton KORD, 2 rooms 14:02z

Confirmed by FlightBridge — $412 14:18z

Draft expense · Trip #18738 · Hotel $412

03 — Invoice from logs

Estimate is the quote. Invoice is the truth.

Actual block time, actual fuel, actual stops. The invoice reconciles against the flight log, not the estimate. Customer sees what they really got.

Trip #18738 reconciliation

Flight time 8.20h 8.45h

Fuel $5,400 $5,610

FBO fees $465 $465

Invoice total $58,640

04 — SIFL auto-calc

April without the calculator.

Personal and executive trips compute IRS Section 1.61-21(g) value automatically — distance bracket, aircraft weight class, control-employee multiple, terminal charge. The output is audit-ready.

Distance bracketWeight class multipleTerminal chargeAuto rate-table update

Trip #18741 · Personal

KMSN → KASE · 1,047 NM

SIFL

Distance bracket (501–1,500 NM) $0.2839 / mi

Mileage value (1,047 × rate) $297.20

Terminal charge $51.92

Weight class (12,500–25,000 lb) × 1.6

Control employee × 1.0

Imputed income $558.59

The back office, done.

Expenses, invoices, owner statements, and the IRS — without spreadsheets.

Overnight expense auto-drafts

When FlightBridge confirms a hotel or ground transport, the cost lands as a draft expense on the trip. Your accountant approves; nothing gets retyped.

Expense approval workflow

Draft → submitted → approved or rejected. Per-trip, per-vendor, per-category. Audit trail on every state transition.

Invoice generation from flight logs

Actual block time, fuel, and per-trip line items roll into the invoice. Estimate is the snapshot; invoice is the ground truth.

SIFL auto-calculation

Personal and executive trips compute IRS Section 1.61-21(g) value — distance bracket, weight class, control-employee multiple. Audit-ready output.

Owner self-service portal

Owners see trip history, statements, MX status, and flight logs — scoped to their aircraft only. Fewer phone calls from your owner pool.

Owner-initiated trip requests

Owner books through the portal. Dispatch reviews, quotes, owner accepts. Round trip without a single phone call.

aircraft_owner RBAC role

Owners only see their own aircraft, trips, statements, and MX. Never crew rosters, never other owners. Permission-enforced server-side.

Charter vs personal revenue split

One aircraft. Two columns. Owner statements distinguish charter income from imputed personal-use value automatically.

Vendor and category tracking

Expenses categorize by vendor, fuel/catering/landing/ramp/handling, and trip. Tax-ready exports without an accountant rebuild.

See the back office in action.

30-minute demo. We'll generate a statement from one of your trips.

Request a Demo